Category: Real Estate Agents


Do you have them?  Do you have the clients that always call on you when making their next move or keep referring their friends and family to you?  If not, you need to nurture these past clients to grow your business.  After all, in the competitive real estate field there are only so many new clients to go around.

In the book, Start Your Own Business, by the staff of Entrepreneur Media, Inc., they state “The secret to repeat business is following up in a way that has a positive effect on the customer.”  Effective follow-up is essential to keeping your business thriving.

Now that you realize how important it is to stay in touch, get creative.  We are all taught the same things to do; newsletters, remembering special occasions, etc.  These things are great, don’t get me wrong, but nurture that human bond that you established.  Out of the blue, maybe call and invite them to lunch or write them a personal note to keep in touch.

I’m sure you can come up with many more ways to develop lasting relationships with past clients.  And we are ready to get your ideas scheduled and implemented and keep your business thriving.

I get asked occasionally what can a VA do for me that I can’t do myself.  Here are some of the more frequently entrusted benefits and tasks.

  • Technology changes faster than many real estate agents can keep up with plus it can be a struggle to keep up with all of it and/or get it accomplished. We are tech-driven professionals and know our way around a computer and the latest apps, etc.
  • We work remotely from our own fully equipped office. No need to buy/rent equipment and space that you really don’t need.
  • We can assist you with streamlining your business by taking tasks that you don’t like or do not do well and completing them for you.
  • No need to get involved with the IRS. We are a business of independent contractors.
  • Manage and optimize your Listing Coordination/Marketing
  • Manage and assist with Closing Transaction
  • Keep your documents organized and uploaded to a paperless system
  • Design, manage and maintain your offline marketing pieces
  • Create and maintain your client databases.
  • Manage and maintain your email marketing and lists

If you struggle with being more productive and the effective use of the greatest and latest tools and technology, you may want to consider partnering with us.  Don’t prevent yourself from working on the most profitable areas or your business.  Call us today for a free consultation.

Keep Calm & Hire a Virtual Assistant

First, be clear about exactly what you need before approaching a virtual administrator.  Find someone who is experienced in your particular area and understands your wants and desires as well as goals and can pick up and start running without too much backstory.  Also make sure it’s someone whom you feel comfortable with and can talk to.  If they’re not a good fit you’ll be miserable.  Next, don’t be afraid to ask for references because a good administrator will be happy to provide them without question.  Their reputation is on the line as much as your own.  Make sure any agreement signed covers confidentiality.  You don’t want your proprietary info going to someone else.

All these things are covered when working with OS4U.  Get ready to soar with the eagles and call us now.  A well-run business is a prosperous business.

I want you to think of all the little bits and pieces you’ve been working on today, this week or this year that annoy you and you never quite get them completed.  It’s a mountain and it’s constant.  Have you ever taken the time to think about what it would be like not to have to do those things?  Isn’t it a good feeling?  If you’ve sensed a feeling of euphoria just thinking about it, imagine how it would feel if you didn’t have to do it.

Entrepreneurs and solopreneurs, such as real estate agents, have a major tipping point between running your business single handedly and adding a second set of hands to get the job done in order to allow your business to thrive.  This is where OS4U can help.  We have a team of virtual administrators that can bridge the gap and here are a 3 ways how.

  1. Flexibility. We have the ability to handle a lot or a little depending on what you need.  We are open to your varying workloads based on your needs.
  2. No Overhead. No additional costs for office space not to mention the hassle of taxes, vacation pay and the list goes on.  We are a business of independent contractors who take care of our own expenses.
  3. An Outside Perspective. Figuring out a way to run your business like a well-oiled machine is sometime daunting and exasperating.  Especially if you’re not working effectively.  Sometimes all you need is a fresh set of eyes to get you back on track.  We have a lot of experience in real estate, as well as running a business, and sometimes the slightest change can make the biggest difference.

2015 is still mostly ahead of you.  Let us add significant value to your business and get you out of the gap!

Have you ever dug and dug for the right key to fit a particular lock?  Maybe your car keys or house keys.  If you’re like me they’re always in the bottom of a too full purse!

The same can apply to your business.  You need to find the right “key” that fits to make your business successful.  Office Solutions 4 U can provide the right fit to make you and your business more prosperous in 2015.  Give us a call today or visit our website, www.OfficeSolutions4U.com to see what we can do for you.

Old Keys

Are you caught between a rock and a hard place? Is it time for an administrator but not sure if you can afford one? Read on for reasons you can’t afford not to.

1.  You have better things to do.VA Picture 4

Is all your time spend on tedious uploads, downloads and everything in between? What about going through tons of email and filtering out of the non-essential stuff?  You know, all the spam that you hate.  Do you dislike taking the time to keep up databases, do research and on and on and on?  Of course you don’t!  It’s really easy to delegate things of this sort to an administrator and free your time.  After all, your time is valuable!

2.  Your Admin Knows More

OK, admit it…you don’t know it all!  We, as admins, are able to keep up with the latest technology.  We know how to streamline tasks.  It’s our job, not yours.  You need to run your business.

3.  It’s Cost Saving

Ah, saves you money.  Did your ears perk up?  Whether it’s ongoing (preferable) or as you need us (not so preferable LOL!) hiring an administrator will save you in the long run.  No physical constraints, no employee benefits (we’re business owner’s too), well, you get the picture.

4.  Connected and Invested

Your admin knows how to keep you connected or they know someone that knows someone (depending on the situation, of course).  We know people!  And by making sure you’re at the top of your game we stay at the top of ours.  Win-Win for all.

So by partnering with a completely trained administrator at Office Solutions 4 U we offer a skill set of services to assist you in every aspect of your real estate business.  Don’t hesitate and cause your business to suffer the consequences.

Some of us are stuck in the time zone of using software that is a few years (maybe even a few months, LOL!) old and outdated.  There’s a place for both but you need to embrace the digital future to watch your business grow.  Are you using word of mouse?

Social Media Computer

Here are 3 ways to look at modernizing your technology.

  1. Upgrade your technology.  Make sure you are on the same wave length as the people you talk to.  After all the 30-somethings buying houses today are up on all the latest and greatest.  You don’t want to appear as a technology illiterate but you also don’t have to be a technology geek either.  Have enough knowledge to “walk the walk and talk the talk” and be open to new ideas.  After all, you’re never too old to learn something new!
  2. Make use of the technology and apps they may already be using.  Upgrading technology doesn’t have to be expensive or time consuming.  However you communicate with your kids may also be the best way to communicate with your clients.  Get on their level and you’ll garner more leads.
  3. Don’t forget traditional communication.  As we said before, there’s still a place for the “old” way.  We still love to receive physical cards for our birthday or Christmas, for example, and your business can have great success by traditionally communicating with clients.  We still like to get a personal phone call once in a while instead of email.  And sometimes a letter, handwritten or through the computer, can say more than an email.  Find a happy balance between the two.

“When you look at the disruptions and waves of change around you don’t look at them as disruptions, rather as opportunities,”  Anders Sorman-Nilsson, innovation strategist

No, no we’re not talking about your home, unless the shoe fits LOL!  We’re talking about your business, career and life.

If you’re feeling unsatisfied and you’re looking to move up the success ladder you may need to consider these three strategies.

Renovate.  Real Estate agents understand this term well and what it can do for the sale of a home.  But maybe your business could use a reno.  Do you need a demolition of your methods or strategies?  Take a quiet moment to really look over what you currently do and see what needs a complete overhaul.  Then renovate those things and watch progress begin.

Redecorate.  Maybe moving up the career ladder doesn’t require a complete update but just a room or two.  When was the last time your marketing pieces, for instance, were updated.  Is it possible you just need some fresh inspiration?  Then try redecorating your business.

Rejuvenate.  If things are going well for you YIPPEE!  Maybe all you need is a day or two to gain a new perspective.  Set new or different goals for going even higher.  Every now and then a little rejuvenation is all you need to get things going again.

A lot of times, though, even the simplest things take on mountainous proportions.  When this happens you need professional support.  Office Solutions 4 U has a team of seasoned professional administrators who can partner with you to conquer any project.  Don’t get stuck in a rut.  The opportunities are abundant.  You just need the right contractor to handle to remodel!  Call us now.

AT toolbox_01

Are you trying to grow your business alone?  I have my own company, Office Solutions 4 U, along with my business partner and daughter, Gina, and from our own experience we know that growing our business can sometimes be a daunting task.  Sometimes a chasm opens up and swallows us whole!  LOL!

I’m one of those people who is a perfectionist.  I have that “I’m the one to do it all” syndrome.  You may be one of those people too.  Let me just say this now…it won’t work!!!!  You can’t do it all and be great at everything which running a business requires.  This is the reason I partner with Gina.  She’s good in area’s I’m not.

As you learn to give up control step by step (and it’s a process) here are a few examples of ways Office Solutions 4 U can help relieve you of some of your “duties”.

  • Transaction Management
  • Marketing
  • Social Media
  • Client Retention

Because we’ve been there done that, we understand your frustrations and exasperations.  Call us.  It’s well worth it for your sanity!  Your business, and pocketbook, will thank you.

Good question?  The answer is rarely.  Between work, kids, activities, entertainment, and the list goes on and on and on, it just seems that 24 hours is never enough. And put sleep in there, well that shoots everything out of whack!!  Let’s see what we can do to change that.

First we need to be accountable for the time it takes to do different things.  Not in your head, silly, but on paper.  Start a time log.  Kind of like the food journal that everyone loves to hate including me!  But the main thing is to be honest about the time it takes to do things.  I believe you will find that your time is not as well spent as you think.

Next, we need to make a plan.  Not one of those haphazard things but an appointment type of thing.  Some refer to this method as time blocking.  And plan the whole week.  Your appointments, the ball games, entertainment, etc.  Also take a look at when you are the most productive and schedule that time too.

OK, still with me?  After getting in this routine you’ll find you actually have more time than you even imagined.  I did!  But one more thing really helps.  Start a morning ritual.  Nothing specific…whatever you choose to do.  This might be a great time for your morning devotional or reading something inspirational to start your day.  Or it could be when you get your exercise in or doing something that we keep putting off but know we should do.  Nothing major and no hard deadlines allowed here!

And last, plan some FUN!  Even if it’s on Sunday night do something fun to get you energized for the week ahead.  Whatever makes you joyful and creates memories.  Even plan ahead and happily anticipate a special event.  A trip to the mountains or beach, a concert, well, you get the idea.

So get out of the mindset of “I don’t have time” and make a choice.  Because in the end our choices make us!

time in a day photo

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