Category: Virtual Administrator

I get asked occasionally what can a VA do for me that I can’t do myself.  Here are some of the more frequently entrusted benefits and tasks.

  • Technology changes faster than many real estate agents can keep up with plus it can be a struggle to keep up with all of it and/or get it accomplished. We are tech-driven professionals and know our way around a computer and the latest apps, etc.
  • We work remotely from our own fully equipped office. No need to buy/rent equipment and space that you really don’t need.
  • We can assist you with streamlining your business by taking tasks that you don’t like or do not do well and completing them for you.
  • No need to get involved with the IRS. We are a business of independent contractors.
  • Manage and optimize your Listing Coordination/Marketing
  • Manage and assist with Closing Transaction
  • Keep your documents organized and uploaded to a paperless system
  • Design, manage and maintain your offline marketing pieces
  • Create and maintain your client databases.
  • Manage and maintain your email marketing and lists

If you struggle with being more productive and the effective use of the greatest and latest tools and technology, you may want to consider partnering with us.  Don’t prevent yourself from working on the most profitable areas or your business.  Call us today for a free consultation.

Keep Calm & Hire a Virtual Assistant

I want you to think of all the little bits and pieces you’ve been working on today, this week or this year that annoy you and you never quite get them completed.  It’s a mountain and it’s constant.  Have you ever taken the time to think about what it would be like not to have to do those things?  Isn’t it a good feeling?  If you’ve sensed a feeling of euphoria just thinking about it, imagine how it would feel if you didn’t have to do it.

Entrepreneurs and solopreneurs, such as real estate agents, have a major tipping point between running your business single handedly and adding a second set of hands to get the job done in order to allow your business to thrive.  This is where OS4U can help.  We have a team of virtual administrators that can bridge the gap and here are a 3 ways how.

  1. Flexibility. We have the ability to handle a lot or a little depending on what you need.  We are open to your varying workloads based on your needs.
  2. No Overhead. No additional costs for office space not to mention the hassle of taxes, vacation pay and the list goes on.  We are a business of independent contractors who take care of our own expenses.
  3. An Outside Perspective. Figuring out a way to run your business like a well-oiled machine is sometime daunting and exasperating.  Especially if you’re not working effectively.  Sometimes all you need is a fresh set of eyes to get you back on track.  We have a lot of experience in real estate, as well as running a business, and sometimes the slightest change can make the biggest difference.

2015 is still mostly ahead of you.  Let us add significant value to your business and get you out of the gap!

What?  I can’t buy time!  Oh, but you can.  Here’s how.

Time is one of our most valuable assets yet we seem to waste hours of it each day.  Sound familiar?  As business men and women I’m sure you have felt the same way and especially if you have an active family life as well.  Now you can have both and I’ll explain how.

First, you have to be a really good organizer.  Well, duh, that’s a given, right?  But are there things that you just wish you just didn’t have to do?  Maybe you know you have to clean house but you hate it (that’s me!).  If it’s possible you hire a house cleaner to come in every so often.  The same goes for yard work and so on and so forth.  But did you know that you can do this with your business as well?  You know you need help but you think hiring an assistant is out of the question.  “I don’t make enough money now” you say.  But did you know you can go virtual?  All that technology you’ve been hearing about…it’s time to make it work for you.

When enlisting the aid of a virtual administrator, you automatically free up about 3-6 hours in your day.  This is the time that’s usually spent in front of a computer either in your office or home office.  Out of an average work day that’s roughly half a day spent doing non-productive, monotonous work.  Don’t like the sound of that do you?  If you had hired Office Solutions 4 U a while back, you would not only be making more money but have more free time to work with more clients and enjoy your family more.  And did I mention more money as well?  Sounds like a win-win to me.  Our business is to handle your business expertly and with an experienced, qualified team so you can focus on your business.

Since time is an asset we can’t afford to waste, call us.  It’s all about planning your time and business wisely to become more effective so that you can enjoy your life.

Here’s a great article from a Keller Williams Realty agent in Virginia about using Virtual Admins.  The signs are pretty obvious if you’re paying attention.  If you answered yes to any, or all, of the signs, call me.  I’ll be glad to get you on the right track to even bigger success.


Too much work is a good thing, right?  As realtors, as your business grows and you become more and more successful the growing pains start.  You get busier and busier and what then?  If you hire someone to work with you, where do you put them?  Pay for space and all of the equipment in your agencies office?  If you work out of a home office there’s not room plus it may be awkward to have someone continuously coming in your home.

Now is the time to think about a virtual admin.  Because we handle most of your needs virtually people often don’t realize we are not right in the room with you.  Once you find out how much more productive you can be, we are no longer thought of as virtual.  We’re teammates supporting you in the success of your business.

Question: What would make choosing us to become a valuable teammate in your business possible for you?  Leave your comment below.

There is information galore about why you should hire a realtor to buy or sell your home.  They are competing daily to be chosen by new clients.  What are you doing to get ahead of it all?

Agents can spend an inordinate amount of time trying to do their own administrative work.  There are always new resources to explore and procedures to learn, accessing huge amounts of new techniques and options and even more.  Those precious hours need to be spent interacting and connecting with actual clients.

As Real Estate Professional Assistants (REPA), we understand the specific aspects of the real estate business such as: Listing and Closing Coordination, Transaction Management, Marketing and Campaigns and Database Management.  All of this can be performed by our team of specialists.  By entrusting these tasks to us it is very cost effective when you figure out how much of your time is saved not doing these duties yourself.  We are contracted professionals whose motivation is established upon the success of your job.  Make 2015 your most profitable year yet by partnering with us to give you more time to grow your business and generate profit.  Call us now before it’s too late!

real estate agent stressed

Here’s a few ways that will teach you how to be.

  1. Know Your Stuff! Over time skill will win out over luck.
  2. Think Things Through. Believe that to be successful, and maintain that success, you have to consider your choices wisely.
  3. If Things are Bad, Don’t Make Them Worse! Know when to do nothing is the best option.
  4. Associate with the Right People. You can’t make a good deal with a bad person. Enough said.
  5. Don’t Be Too Trusting! Even the right people may still let you down. Be prepared.
  6. Know When to Jump Ship. Recognize when something is failing and be willing to change.
  7. Tread Carefully in All Matters. Exercise extreme caution and weigh every action or decision like it’s the last one you’ll make. Think about how quickly you can ruin your reputation.
  8. Appreciate What Came Before. You would not be where you are today had people not paved the way before you and therefore contributed to your success.
  9. Habits Are Hard to Break. Make sure you cultivate good ones.
  10. Be Certain of Your Success Even if No One Else is. Always be convinced that you will succeed and never doubt it!

Thanks to #WarrenBuffett for these pearls of wisdom.  Here’s to Success!

Success 2

7568537cc26285ddb69cd6052017ac6aLet me give you a little perspective.  First off, we are human just like you!  We eat, drink, sleep, have families and friends and enjoy our personal time.  Sound familiar? We also have a passion for our job because we love what we do.

We are business owners, like yourself, providing services in various areas of real estate such as daily tasks, marketing, creative projects and more.  However, our main job is to help you be successful in yours.

As our title indicates, we work virtually, or digitally, and usually out of a home office.  A lot of us have been in business longer and with more experience than you have and are more successful although you probably would never know it.

Clients need to know that we have experience; certain skill sets and training that are beneficial to them.  These are extremely important and don’t need to be overlooked.  And nothing is more important than finding a qualified virtual administrator to a client than one who actually cares about the client and their business.  Remember the Golden Rule “Do unto others as you would have them do unto you”.  If you take us for granted and don’t uphold your end, the relationship usually will fall apart.  If you care about your business, and we care about your business, how can you fail?

A Virtual Administrator can give you the gift of time (family or fun), is someone who can support you in your business as well as be your partner to point out weak spots, help you grow and even make your business more profitable.

If lack of time, business growth and profitability are of interest to you, contact us to set up a phone consultation.  It’s that simple!

Have you ever dug and dug for the right key to fit a particular lock?  Maybe your car keys or house keys.  If you’re like me they’re always in the bottom of a too full purse!

The same can apply to your business.  You need to find the right “key” that fits to make your business successful.  Office Solutions 4 U can provide the right fit to make you and your business more prosperous in 2015.  Give us a call today or visit our website, to see what we can do for you.

Old Keys

Are you caught between a rock and a hard place? Is it time for an administrator but not sure if you can afford one? Read on for reasons you can’t afford not to.

1.  You have better things to do.VA Picture 4

Is all your time spend on tedious uploads, downloads and everything in between? What about going through tons of email and filtering out of the non-essential stuff?  You know, all the spam that you hate.  Do you dislike taking the time to keep up databases, do research and on and on and on?  Of course you don’t!  It’s really easy to delegate things of this sort to an administrator and free your time.  After all, your time is valuable!

2.  Your Admin Knows More

OK, admit it…you don’t know it all!  We, as admins, are able to keep up with the latest technology.  We know how to streamline tasks.  It’s our job, not yours.  You need to run your business.

3.  It’s Cost Saving

Ah, saves you money.  Did your ears perk up?  Whether it’s ongoing (preferable) or as you need us (not so preferable LOL!) hiring an administrator will save you in the long run.  No physical constraints, no employee benefits (we’re business owner’s too), well, you get the picture.

4.  Connected and Invested

Your admin knows how to keep you connected or they know someone that knows someone (depending on the situation, of course).  We know people!  And by making sure you’re at the top of your game we stay at the top of ours.  Win-Win for all.

So by partnering with a completely trained administrator at Office Solutions 4 U we offer a skill set of services to assist you in every aspect of your real estate business.  Don’t hesitate and cause your business to suffer the consequences.

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